GSTN has issued advisory/guidelines dated 18/12/2024 with regard to correct entry of RR No./eT-RRs post-integration of E-Way Bill (EWB) with Freight Operation Information System (FOIS) system of Indian Railways.
GSTN has informed Taxpayers that the FOIS of Indian Railways has now integrated with the E-Way Bill (EWB) system through Application Programming Interfaces (APIs). In the wake of this integration, it is pertinent for the taxpayers to follow the prescribed procedure for entering RR no. (Railway Receipt Number)/eT-RRs. into the EWB system.
In this regard, GSTN has issued the following guidelines, adherence to which will help avoid any potential discrepancies or mismatches:
1. Applicability of RR No./eT-RRs Entry in the EWB System
Taxpayers transporting goods through Indian Railways FOIS shall accurately enter the number or RR No./eT-RRs in the EWB system. A uniform format has been provided for entering RR No./eT-RRs to ensure consistency and accuracy.
2. Updating Part-B of EWB for Rail Transportation
Suppliers who have already generated an E-Way Bill for the movement of goods from the factory to the railway station and are now transporting the said goods by rail under the FOIS shall follow the following procedure:
i. Update Part-B of the E-Way Bill on the EWB portal using the “Multi-Transport Mode” option.
ii. In the updated section, select Rail as the mode of transport.
After selecting this option, the system will prompt you to enter the corresponding RR No./eT-RRs
3. Format of RR Number/eT-RRs for FOIS
For goods transported via the FOIS the RR number shall be entered in the following format in the EWB system.
Format: F<FromStationCode><RR No>
For e.g.: If the goods are dispatched from the station SJWT and RR no. is 123456789 then the same needs to be entered as FSJWT123456789
4. EWB and RR No./eT-RRs Validation
When RR No./eT-RRs is entered into the EWB system:
(a) The EWB system shall verify the RR No./eT-RRs with the data received from FOIS.
(b) In case of a mismatch or non-match of RR No./eT-RRs in the database, it will flag.
Therefore, the taxpayers are highly encouraged to ensure correct entry of RR No./eT-RRs to avoid future discrepancies.
5. Importance of Accurate Entry
This, however, requires the taxpayers to enter correctly the RR No./eT-RRs at the EWB System in case of transportation via Indian Railways for proper tracking and verification of goods in transit. Also, entry of correct particulars would expedite the validation process for the consignment at ease and without further unnecessary complication/delay.
6. Help Desk and Clarifications
In case of doubt, the taxpayer may raise a ticket with the support team for further assistance/discrepancy in entering RR No./eT-RRs, clearly indicating the RR No./eT-RRs.
The taxpayer/customer who is transporting goods by Railway FOIS system shall abide by the guidelines to be issued by Indian Railways with respect to e-Demand customers.
GSTN Advisory dated 18/12/2024:- Entry of RR No./eT-RRs in EWB System post FOIS Integration